Active Community : All Content - Event Director

Taking it to the next level

racecoordinator — Fri, 25 Sep 2009 17:11:01 GMT

We have been putting on the multi-sport race, the Glacier Challenge, for 7 years and feel like we have hit a platueau. This past year we had 67 teams about 250 participants competing and we would like to figure out how we can draw in more racers from other areas. Any ideas on how to market our event beyond the local arena?

Webinar archives

Alex Hearn — Tue, 29 Jul 2008 18:24:23 GMT

Just finished your webinar - Race Directing 101 - it mentions an online archive of past seminars & other content. Where is this located?

Timing a 5K

Becca1977 — Sun, 07 Dec 2008 21:20:57 GMT

Ugh, how do I get a 5K timed? I'm a volunteer for a non profit animal rescue and in June we are going to have 5K run, and a 1mile dog walk. I think that, being a runner myself, that the 5K needs to be timed, it's very important to the runners. Does anyone know how to go about doign this? How much it would cost, etc? Any advice of suggestion anyone could offer would be awesome.

Thanks

Organizing a Triathlon

mschmidt73 — Fri, 26 Sep 2008 00:00:22 GMT

I'm interested in hosting a Triathlon for a Charity. Does anyone have a refernce material or a framework of all the tasks that need to be done?

Recycling at Events, a How-To Manual

Heatsheets — Fri, 19 Jun 2009 00:23:01 GMT

Learn how to make your event Green. AFM Inc, the manufacturer of Heatsheets®, has published General Guidelines for Recycling at Mass Participant Sporting Events. This document provides a toolkit for any event organizer who wants to minimize waste and maximize recycling and composting of waste materials at their event. To view or print your free copy, go to http://www.afminc.com/green.asp.

AFM is committed to sustainability and helping event organizers go green and earn their ReSport certification.

Howard Flax

AFM Inc.

707-658-4655

Organizing a running road race

Journy — Thu, 16 Apr 2009 05:32:08 GMT

Hi,

I am trying for the first time to organize a running/walking road race for a charity, and looking for any suggestions. I am not sure what officials I need to contact or if I should hire a professional. Or even how to map out the course. Or what to do about insurrance. If there is anyone out there who has experience doing this or contact people that could help, please let me know!

Thank you!

Laurie

gerken@salk.edu

760-634-8183

Organizing a 5K - Where do I begin?

nicshea — Tue, 10 Mar 2009 16:15:05 GMT

I recently posted this in the community section, but not specifically in the Event Director Community. I am re-posting the question here, as the audience seems more targeted to my query. I apologize for my rookie mistake, especially if double-posting is some sort of code violation. -Nicole

Hi, I am pitching to my large (very large - over 35 million people) nationally based membership organization that we host a 5K run/walk at our annual membership event (where: Las Vegas - when: October 2009). I've never organized a race before, so I don't really know where to begin. I love road races/ triathlons and I see them as powerful community building events that bring people together and inspire healthy living. This is at the core of our organization's mission, so I really want to make a successful 5k pitch for this years meeting with a goal of making it an annual event.

The questions that I know I need to address thoroughly to even get this thing off the ground are:

1) Insurance issues - I know there are outfits that insure race events, but I don't know how it works. Is the insurance done as a single event policy and underwritten by the organizers? Is it something where part of each registrant's race fees go towards the event insurance? Until I can address this issue, I don't think I can get anyone to consider my request.

2) Race Course Logistics - How does one even begin to go about setting up a race course and what local officials do I reach out to about this?

3) Sponsorship - How does sponsorship work?

4) Feasibility - Can I realistically present a race event model where the event at least pays for itself?

5) Race Participant community building/support. Active.com seems to have an ideal infrastructure for race preparation and race participant support. I would like to learn more about this to incorporate it into my pitch.

6) The Questions I don't even know about - I believe this is an important event for my organization and the people we serve. I do not want my lack of understanding for what goes into race event organization to be the reason this idea doesn't become a reality.

I am extremely grateful for any information anyone can share with me. If there are articles or websites out there that I should check out, please share them with me. If there's anyone who has experience with such an endeavor, I would love, love, love to communicate with you offline. I really want to make this happen.

Many thanks,

Nicole

Welcome to the Event Director Community: READ ME!

Active Toby — Tue, 06 May 2008 20:09:31 GMT

Here are a few things to know about this forum:

HOW DO I CREATE A THREAD?

When logged in, click “Start a thread” or “Ask a question” located under the Actions menu on the left.

HOW DO I RESPOND TO A MESSAGE?

You can chose to “reply to the original post” or any individual response by clicking in the “reply” button in the bottom right corner of a message

HOW DO I TURN ON/OFF EMAIL NOTIFICATION ALERTS?

This functionality is accessed through your My Active profile. Next to your display name at the top of the page, click the link to your own My Active profile. (If there is no link, you’re probably not logged in). Click the “Email Notifications” tab on the far right. Click the box next to the message and then click “Remove Selected Notifications”

HOW DO I EMBED PHOTOS/IMAGES INTO A POST?

From Firefox and Internet Explorer:

1. Click the "Insert/edit image” icon in the toolbar on top of the text editor window

2. Click "Upload Images" to browse your computer and select your image/photo to upload

3. Click "Insert"

4. Click the “Preview” post tab (above text editor) and you should see the pic

5. If pic looks good click “Post Message” or “Post Reply”

Any questions you may have, please don’t hesitate to contact me,

Active Toby

Additional Community FAQs

Sustainable athletic events

Active Toby — Wed, 07 May 2008 23:38:35 GMT

I came across this today and was pretty impressed but then again, I don't have the experience that you all have as event directors. Are you all familiar with The Council for Responsible Sport (CRS) ? Is this the future of events?

Active Inside

ActiveAdmin — Tue, 01 Jul 2008 16:19:11 GMT

At the intersection of content, community and technology, you’ll find Active Inside.

Active Inside is a solution for your organization, club or event which delivers the best of Active.com in a custom-branded package uniquely presented for your audience and mission. A list of our current Active Inside Partners can be found below:

Events

• Billabong Camps

• Marine Corps Marathon

• Tunnel to Towers Run

• New Orleans Mardi Gras Marathon

• Chicago Distance Classic

• Nation's Triathlon

• Cleveland Marathon

• BulderBOULDER

• Gasparilla Distance Classic

• Hospital Hill Run

• Patriot Triathlon