Active Community : Unanswered Threads - Event Director

Taking it to the next level

racecoordinator — Fri, 25 Sep 2009 17:11:01 GMT

We have been putting on the multi-sport race, the Glacier Challenge, for 7 years and feel like we have hit a platueau. This past year we had 67 teams about 250 participants competing and we would like to figure out how we can draw in more racers from other areas. Any ideas on how to market our event beyond the local arena?

Organizing a running road race

Journy — Thu, 16 Apr 2009 05:32:08 GMT

Hi,

I am trying for the first time to organize a running/walking road race for a charity, and looking for any suggestions. I am not sure what officials I need to contact or if I should hire a professional. Or even how to map out the course. Or what to do about insurrance. If there is anyone out there who has experience doing this or contact people that could help, please let me know!

Thank you!

Laurie

gerken@salk.edu

760-634-8183

Hiring Flaggers for Traffic Control

GTodd — Thu, 04 Sep 2008 03:38:26 GMT

I run a charity cycling event with 500+ riders. We don't need too

much traffic control because it's a ride...not a race. We do have one

very narrow bridge where we volunteered to provide certified flaggers. First, the

local powers-that-be were appreciative of us bringing up this danger

spot. It showed we were a responsible event.

Anyway, we hired a

temp agency for three flaggers. This company said they provide flaggers

to construction companies on a regular basis. We made it very clear we

were not schooled in traffic control and we would not be at the

bridge...that's why we hired them! I guess they were not that into

safety. One of the flaggers was very experienced and could not believe

the lack of a safety plan of her co-workers. She will never work for

that agency again. She filed a formal complaint with the State against

this company (not us). When I called the temp agency after the event

they took zero responsibility. After the event they said it was

our job to be on site and supervise those flaggers. Granted, that was

probably in the fine print but I made it very clear we were hiring them

to oversee traffic flow. Luckily, no one got hurt.

My suggestion is to write on the flagger contract "We will not be on

site" and specific instructions i.e. "Manage alternating one way

traffic" and "Company X will provide all equipment: signage, radios and

cones."

I'm not an attorney but you get the idea. Go with a reputable temp company and read the contract.

Any other suggestions?

How do you calculate pace?

ActiveAdmin — Wed, 14 May 2008 21:38:41 GMT

In a recent event review in the Active.com directory, one participant noted,

"This is the only race that I know of that uses your clock time against start time to publish your pace. Even the NYC Marathon uses chip time for pace calculations for runners!"

As an Event Director, how do you calculate pace? Please share your unique perspective

Are you responsible for teaching runner etiquette?

ActiveAdmin — Wed, 14 May 2008 21:16:05 GMT

In a recent event review in the Active.com directory, one participant noted,

"There needs to be some instruction in runner etiquette. Actually, it wouldn't hurt for there to be a link on the website"

As an Event Director, are you responsible for teaching runner etiquette? Please share your unique perspective